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Childcare Management & Day Care Software
Software Solutions - Expert Advice
With ProCare you'll get help finding the right day care software package for your child care business from the most experienced team of Software Consultants in the industry.
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Child Care Management Solutions from ProCare are tailored to the unique needs of your center from Smaller Day Care Centers with just a single location, to larger child care organizations that manage database information for Multiple Childcare Locations.
Childcare Software in a Modular Format
ProCare Software is available in a modular format allowing your day care center, after school program or similar child-centered business to select only the features you need to handle specific child care administration and recordkeeping tasks.
Family Data Software
Family Data, the cornerstone of ProCare, is your daycare recordkeeping software allowing quick and easy access to all customer information. Imagine retrieving family, child and immunization records with just a few clicks of the mouse. The Family Data module is a complete database that replaces your filing cabinet, address book, and day planner. ProCare helps you operate more efficiently than you ever thought possible.
Family Accounting Software
Stay on top of childcare revenue by efficiently managing tuition charges, payments, customer balances and financial reporting. Record child care fees, family discounts and co-payments to private pay and subsidized families in seconds. Print customer statements and generate receipts, bank deposits and other financial reports. [Requires Family Data]
Tuition Express™ Payment Processing
Automatically collect payments from parent checking or savings accounts or allow fees to be charged to a credit card. You and the parents will love the convenience! The Tuition Express™ payment processing service is an easy and affordable solution to collecting childcare, daycare and preschool payments. [Requires Family Data & Accounting]
Food Program
The ProCare Food Program simplifies time spent on Food Program record keeping for your daycare. The Food Program tracks family eligibility and meal counts, helps with menu planning and generates meal roll call lists, production records and monthly reimbursement amounts. Built-in reports provide quick results to help you complete CACFP paperwork for your state. [Requires Family Data]
Attendance Tracker
ProCare time and attendance tracking software allows parents and employees to clock in as well as retrieve messages, check schedules and review balances. Automatic calculation of timecard hours for children and staff ensures accuracy and streamlines payroll and tuition calculations. [Requires Family Data and/or Employee Data, enhances Family Accounting and Payroll]
Advanced Scheduler
Add full featured calendar based scheduling to the popular Family Data module. Create template schedules for each daycare program. Include holidays, school out and in-service days and other typical items on each schedule then customize it to fit the unique situation of each child. Plan schedules for the school year, calendar year, summer, or just one week or month at a time. [Requires Family Data]
PhotoGallery
ProCare PhotoGallery lets you take/import photos of parents, children and authorized pick ups. Staff can view photos separately without needing access to accounting information. PhotoGallery even includes a web camera to make taking pictures a snap! Photos may be displayed at a computer check-in screen and on your handheld PDA. [Requires Family Data, enhances Attendance Tracker]
Employee Data
Organize employee records for quick access to important staff information. Helps with everything from scheduling employees to maintaining classroom ratios and timecards. Recordkeeping features also include a place to record vacation, sick time and training hours for your daycare. Employee forms are easy to print including schedules, time cards and sign in sheets.
Payroll Software
Processing payroll for your childcare has never been easier. Calculate employee hours and earnings, deduct withholdings, and process paychecks with just a few clicks of the mouse. Automatically accrue vacation and sick time and get payroll and tax deposit reports to better manage your payroll expenses. Optional W2 software lets you easily print totals on employee W2 forms. [Requires Employee Data]
Accounts Payable
Use Accounts Payable to make paying bills and tracking expenses a snap! Keep records of your vendors, payment terms, and standard expense types. Supports cash or accrual accounting so you can choose to pay your bills now or later.
General Ledger
Keep up to date on the overall financial status of your childcare business. General Ledger consolidates financial reporting for all ProCare accounting modules. Track profit and loss with the income statement and balance sheet and get detailed reporting on individual account numbers.
Instant Replay
Monitor staffing trends and child attendance to more efficiently schedule staff and lower labor costs. Use Instant Replay to review periods of over and under staffing and peak attendance times for prior days. Graphical analysis outlines daily attendance and staffing based on child to teacher ratios. [Requires Family Data, Employee Data and Attendance Tracker]
Enhance ProCare with Additional Products
ProCare offers a variety of additional software and computer products designed to work with the ProCare Childcare Management System to further enhance the management of your childcare center. More about Child Care Management Products »